Mid-Level Administrative Analyst | Corporate Events

Administrative Analyst | Corporate Events

PJ Contract - 100% ONSITE

About X-VIA

X-VIA is a technology company specializing in solutions for Digital Government, critical infrastructure, and digital transformation. We work on high-impact projects for the public sector, developing solutions that connect people, services, and technology with security, innovation, and efficiency.

We value people who show initiative, organizational skills, and a drive to get things done, contributing to creating experiences that strengthen our culture and support the company's growth.

Key Responsibilities

• Plan, organize, and execute internal and external events.
• Research, negotiate, and hire vendors, venues, and services.
• Develop schedules and monitor all event stages.
• Manage budgets, contracts, and payments.
• Coordinate logistics for materials, gifts, catering, and infrastructure.
• Support internal marketing actions and institutional events.
• Ensure all deliverables are completed on time and meet quality expectations.
• Support office administrative routines.
• Organize documents, controls, and administrative processes.
• Provide support to internal departments on administrative and operational demands.

Requirements

• Experience organizing corporate events.
• Experience negotiating with vendors and managing budgets.
• Excellent organization and planning skills.
• Ability to manage multiple tasks simultaneously.
• Strong communication and interpersonal skills.
• Proficiency in Microsoft Office Suite.

Preferred Qualifications

• Experience in technology companies.
• Experience with medium and large-scale corporate events.
• Knowledge of event management tools.