Administrative Analyst

Mid-Level Administrative Analyst (PJ)

Experience with corporate travel

We are looking for a person to work as a Mid-Level Administrative Analyst, under a PJ (independent contractor) service model, supporting administrative routines, office organization, and, primarily, corporate travel management.

X-VIA is a data intelligence company that drives digital transformation in the public sector. We develop innovative solutions that connect governments, simplify processes, and make public services more efficient, secure, and accessible for millions of citizens.

More than developing technology, our purpose is to build a government that is increasingly connected, intelligent, and close to people.

Integrating government, bringing citizens closer.

Scope of work

• Support administrative routines and office organization.
• Obtain quotes and purchase materials, supplies, and other administrative needs.
• Support supplier management and relationships.
• Manage corporate travel, including quotes, ticket purchases, and hotel reservations.
• Organize and forward tickets, reservations, receipts, and other travel information to the responsible parties.
• Monitor changes, rescheduling, cancellations, and other travel-related needs.
• Support visitor reception and the organization of meeting spaces.
• Provide support for in-person service requests, including arranging coffee, water, and other reception needs.
• Support the organization of meetings, internal gatherings, and other administrative requests.
• Monitor needs related to office infrastructure, maintenance, materials, and organization.
• Support administrative controls through spreadsheets, documents, and internal tools.

Requirements

• Previous experience with administrative routines.
• Experience with corporate travel, including quotes, ticket purchases, and hotel reservations.
• Experience with suppliers, purchasing, and quotes.
• Good organization and ability to handle multiple requests simultaneously.
• Knowledge of Excel or Google Sheets.
• Good communication and professional demeanor.
• Organized, responsible, proactive profile with attention to detail.
• Availability to work under a PJ (independent contractor) model.

Nice to have

• Experience organizing or supporting corporate events.
• Experience with office routines and visitor reception.
• Experience with administrative management tools and travel organization.