Mid-Level Accountant

We are looking for an experienced and detail-oriented Accountant to take ownership of our bookkeeping and billing operations from start to finish.

In this role, you will work primarily with QuickBooks Online and the ShowPhaze application, ensuring that financial records are accurate, well-organized, and ready for CPA review. You will also manage the entire client billing cycle, from onboarding and estimates to invoicing, accounts receivable, and payment follow-ups.

The ideal candidate is highly proficient in QuickBooks Online, comfortable working across multiple software platforms, and capable of managing financial processes independently with a high level of accuracy and accountability.

Key Responsibilities

• Maintain accurate and organized financial records in QuickBooks Online, ensuring all information is properly prepared for CPA review.
• Perform regular account reconciliations, including bank accounts, credit cards, receipts, and payroll records.
• Manage financial information across ShowPhaze and QuickBooks Online, ensuring job, billing, and accounting records remain accurate and consistent.
• Prepare and issue estimates, deposit invoices, and final invoices to clients.
• Handle new client onboarding, ensuring billing information, payment terms, and contact details are accurately registered.
• Monitor accounts receivable and follow up with clients to ensure payments are received within established deadlines.
• Communicate professionally with clients regarding billing inquiries, outstanding invoices, and payment follow-ups.
• Ensure financial processes are consistently maintained and that records remain accurate and up to date.

Requirements

• Proven experience in accounting, bookkeeping, or a related financial role.
• Advanced proficiency in QuickBooks Online (mandatory).
• Hands-on experience with account reconciliations, including bank accounts, credit cards, and payroll.
• Ability to learn and navigate multiple software platforms.
• Fluent English, with strong written and verbal communication skills.
• Excellent attention to detail and strong organizational skills.
• Strong sense of ownership and ability to work independently with minimal supervision.
• Professional communication skills, particularly when dealing with clients and financial matters.
• Commitment to accuracy, accountability, and the quality of financial records.

Working Hours

• Availability to work Monday through Friday, from 9:00 AM to 5:00 PM Central Standard Time (CST).
• Flexibility to work occasional evenings and weekends during peak business periods.
• Additional hours worked during busy seasons will be balanced with reduced working hours during slower periods.