Executive Assistant - On-site

About the role

We have an open position for an Executive Assistant. The selected person will be responsible for supporting the executive leadership in day-to-day administrative activities, ensuring organization, responsiveness, and confidentiality in executive matters.

Responsibilities

• Manage the executive leadership's schedule of commitments, including meetings, travel, and events.
• Organize and prioritize emails, calls, and executive documents.
• Prepare presentations, reports, and supporting materials for meetings.
• Coordinate reservations for flights, accommodations, and transportation, event logistics, and client meetings.
• Follow up on administrative requests and deadlines.
• Facilitate communication between the executive leadership and other areas of the company.

Requirements

• Prior experience with administrative routines or executive support.
• Proficiency in the Office suite (Word, Excel, and PowerPoint).
• Good written and verbal communication skills.
• Organization, proactivity, and ability to work in a startup environment.

Work model and location

The position is on-site, based in Rio de Janeiro, RJ.